Legal
Terms & Conditions
Effective Date: October 22, 2026
Welcome to the website of the Paris Henry County Arts Council (“PHCAC,” “we,” “us,” or “our”).
By accessing or using www.phcarts.com, submitting information through our website, registering for or participating in a PHCAC program, or making a donation or payment through the website, you agree to these Terms & Conditions.
About PHCAC
The Paris Henry County Arts Council is a nonprofit organization dedicated to strengthening our community through the arts and showcasing local artists.
Paris Henry County Arts Council
EIN: 51-0170663
Paris, Tennessee
www.phcarts.com
Website Use
You may use our website for lawful personal, educational, community, and informational purposes.
You agree not to use the website in a manner that could damage the site, interfere with its operation, attempt to gain unauthorized access to systems or information, violate another person's rights, or violate applicable law.
Events, Programs, and Competitions
PHCAC offers community events, competitions, showcases, educational opportunities, and other arts-related programs.
Individual events and programs may have additional rules, eligibility requirements, deadlines, judging criteria, submission requirements, fees, releases, or other terms.
By registering for or submitting an entry to a PHCAC program, you agree to comply with the rules published for that particular program.
PHCAC reserves the right to make reasonable changes to event dates, locations, schedules, programming, judges, awards, or other event details when circumstances require.
PHCAC also reserves the right to reject or remove entries that do not comply with published program requirements or that are inappropriate for the applicable event or program.
Artistic and Creative Submissions
Unless otherwise stated for a particular program, submitting artwork, photography, writing, or other creative material to PHCAC does not transfer ownership of the work to PHCAC. The creator retains ownership of the work.
By submitting work for a PHCAC program, the participant grants PHCAC permission to display, photograph, reproduce, and share images or excerpts of the submitted work for purposes related to the program and for PHCAC's nonprofit promotional, educational, archival, fundraising, and publicity activities.
This permission may include use on our website, social media, email newsletters, press releases, printed materials, grant reports, and future materials documenting or promoting PHCAC programs.
PHCAC will make reasonable efforts to credit artists or creators when appropriate.
Additional submission or licensing terms may apply to individual programs and will be disclosed with those programs when applicable.
Youth Participation
Children and teenagers are welcome in many PHCAC programs.
When a minor participates in a program requiring registration or submission of personal information, the information should be provided or authorized by a parent, legal guardian, teacher, or other adult authorized to act on behalf of the minor when required by the applicable program.
By submitting information or materials on behalf of a minor, the submitting adult represents that they have authority to provide that information and agree to the applicable program terms.
Additional parental or guardian permission may be required for particular activities.
Event Photography and Recording
PHCAC events may be photographed, filmed, or otherwise recorded.
By attending a public PHCAC event, attendees understand that photography or recording may occur and that photographs or recordings may be used for legitimate PHCAC purposes, including publicity, promotion, social media, newsletters, press coverage, historical documentation, grant reporting, and other nonprofit communications.
Photography may be performed by PHCAC representatives, volunteers, professional photographers, members of the media, or other event attendees.
For programs involving minors or circumstances in which a specific release is appropriate, PHCAC may obtain additional permission from a parent or guardian.
If you have a concern regarding PHCAC's use of a particular photograph, please contact us at phcarts@gmail.com.
Donations
Donations made to PHCAC support our nonprofit mission and programs.
Paris Henry County Arts Council is a 501(c)(3) nonprofit organization. EIN: 51-0170663.
Donations may be tax-deductible to the extent permitted by law. Donors should consult their own tax adviser regarding their individual circumstances.
If a payment includes goods, services, admission, merchandise, or another benefit provided in exchange for some or all of the payment, the tax-deductible portion may be limited. PHCAC will provide applicable information when required by law.
Unless otherwise stated or required by law, charitable donations are generally non-refundable. If you believe a donation was made in error, please contact us promptly.
Payments
Payments made through our website are processed through Squarespace Payments and its payment service providers.
PHCAC does not store complete payment card numbers.
You agree to provide accurate information when making a payment or donation and represent that you are authorized to use the payment method provided.
Event Fees and Refunds
Registration fees, vendor fees, entry fees, tickets, and other event-related payments may be subject to refund or cancellation policies specific to the applicable event.
Unless a different policy is stated at the time of registration or purchase, fees are not guaranteed to be refundable after registration deadlines or after PHCAC has incurred expenses based on a participant's registration.
If PHCAC cancels an event for which a fee was charged, PHCAC will determine the appropriate refund, credit, rescheduling, or other remedy based on the circumstances.
Email Communications
When you voluntarily subscribe to PHCAC's email list, you agree to receive newsletters, event announcements, fundraising information, and other communications from us.
You may unsubscribe from marketing emails at any time using the unsubscribe link provided in the email.
Registration for a program, donation, or other transaction may also result in necessary administrative or transactional communications that are separate from marketing emails.
Intellectual Property
Unless otherwise indicated, the PHCAC name, logo, website design, original website content, graphics, promotional materials, and other materials created by or for PHCAC are owned by or licensed to PHCAC and may not be reproduced for commercial use without permission.
Artwork, photographs, written works, and other creative materials belonging to individual artists or creators remain the property of their respective owners unless otherwise stated.
Third-Party Websites and Services
Our website may contain links to or use services operated by third parties.
PHCAC does not control and is not responsible for the content, security, availability, privacy practices, or terms of third-party websites or services.
Website Information
We make reasonable efforts to keep information on our website accurate and current. However, event details, deadlines, schedules, availability, awards, participants, and other information may change.
PHCAC does not guarantee that all website information will always be complete, current, or free from errors.
Limitation of Liability
To the extent permitted by law, PHCAC and its officers, board members, volunteers, employees, and representatives are not responsible for indirect, incidental, or consequential losses arising from the use of this website or reliance on information published on it.
Nothing in these Terms is intended to waive or limit rights or protections that cannot legally be waived or limited.
Privacy
Your use of this website is also subject to our Privacy Policy, which explains how PHCAC collects and uses personal information.
Changes to These Terms
PHCAC may update these Terms & Conditions periodically to reflect changes to our website, programs, operations, or applicable requirements.
The effective date at the top of this page will be updated when changes are made.
Governing Law
These Terms & Conditions are governed by the laws of the State of Tennessee, without regard to conflict-of-law principles.
Contact Us
Questions about these Terms & Conditions may be directed to:
Paris Henry County Arts Council
Paris, Tennessee
Email: phcarts@gmail.com
Website: www.phcarts.com
Phone: (731) 624-3955